Deputy Review, Features, Pricing, Services & More.

Deputy Review: Deputy is a workforce or project management software company that provides a cloud-based platform designed to help businesses manage their employees’ schedules, timesheets, and other aspects of their operations. The company was founded in 2008 and is headquartered in Sydney, Australia, with additional offices in the United States and the United Kingdom.

Deputy’s platform allows businesses to create and manage employee schedules, track time and attendance, communicate with staff members, and more. It also provides features such as shift swapping, leave management, payroll integration, and performance tracking. The software is used by businesses of all sizes, from small startups to large enterprises, in a variety of industries, including hospitality, retail, healthcare, and construction.

Deputy Review: How Does Deputy Work?

The Deputy is a cloud-based workforce management software that streamlines scheduling, time-tracking, and other administrative tasks for businesses. Here’s how it works:

Deputy Review: Schedule Management

Deputy’s schedule management tools are designed to make the process of creating and managing employee schedules as simple and efficient as possible. With drag-and-drop shift creation, managers can quickly add or modify shifts by simply clicking and dragging them to the desired date and time.

Schedule templates allow managers to create schedules for specific job roles or teams, and then apply those templates to future weeks with just a few clicks. Bulk scheduling allows managers to create multiple shifts at once, saving time and reducing errors.

Deputy also offers schedule forecasting tools that use historical data and other factors to help managers create accurate and efficient schedules. This can help reduce labor costs and ensure that employees are scheduled at the times and in the roles where they are most needed.

Time and Attendance Tracking

Deputy’s time and attendance tracking features allow employees to clock in and out using the Deputy mobile app or web-based time clock. The platform captures accurate time and attendance data, including regular hours, overtime, breaks, and paid time off.

Employees can view their schedules, request time off, and swap shifts with coworkers directly from the mobile app, which can help to improve employee engagement and job satisfaction. Additionally, managers can use Deputy’s time and attendance data to track employee productivity, identify trends, and make data-driven decisions about scheduling and resource allocation.

Deputy also offers compliance features that help ensure businesses are meeting their legal and regulatory requirements, including overtime rules and minimum wage laws. By automating time and attendance tracking, Deputy can help businesses save time and reduce errors, while also improving compliance and reducing the risk of penalties and fines.

Deputy Review: Communication

Deputy offers communication tools that allow managers to communicate with their employees quickly and easily through the mobile app or desktop platform. Managers can send messages to individual employees or entire teams, share documents, and receive notifications about employee activity, such as shift swaps or time off requests.

The messaging feature also includes read receipts, which lets managers know when employees have read their messages, ensuring that important information is received and acted upon in a timely manner. Additionally, managers can use the communication feature to send reminders, share company news or updates, and provide feedback to employees.

By centralizing communication within the Deputy platform, managers can reduce the need for email or other communication tools, which can help to streamline workflows and improve overall efficiency.

Leave Management

Deputy offers leave management features that allow employees to submit leave requests directly through the platform, and managers can easily approve or deny those requests. Managers can also view employee leave balances and track time off to ensure that employees are taking the appropriate amount of time off and that business operations are not disrupted.

The platform supports various types of leave, including vacation time, sick leave, and personal leave. Once a leave request is submitted, managers receive a notification and can review the request and approve or deny it with just a few clicks. The platform also integrates with scheduling and time and attendance features, ensuring that employee leave is accurately reflected in the schedule and time cards.

Performance Tracking

Deputy provides performance tracking tools that allow managers to track employee productivity, attendance, and other key metrics. The platform captures data on employee activities, such as clock-ins, clock-outs, and break times, and provides insights into employee performance over time.

Managers can use Deputy’s performance tracking features to monitor employee attendance, identify trends, and take action to address any issues that arise. The platform also offers productivity reports that provide visibility into employee work hours, shift performance, and other key metrics, enabling managers to identify areas for improvement and make data-driven decisions about staffing and resource allocation.

Deputy Review: Payroll Integration

Deputy integrates with popular payroll providers to streamline the payroll process. Once time and attendance data is captured in Deputy, it can be exported to a payroll system, eliminating the need for manual data entry and reducing the risk of errors.

Deputy’s payroll integration supports a wide range of payroll providers, including ADP, Gusto, QuickBooks, and Xero, among others. The integration enables businesses to automatically transfer employee time and attendance data to their payroll system, ensuring that payroll calculations are accurate and compliant with labor laws and regulations.

Deputy Review: Deputy for Every Industry and Business Size

Here’s a breakdown of Deputy’s business size and industry offerings:

Business Size

• Enterprise: Tailored enterprise software for large organizations with more than 250 staff
• Small or medium-sized: Workforce management software to help grow your business without chaotic admin holding you back

Industries

• Healthcare: Scheduling software designed to make scheduling the simplest part of working in healthcare.
• Retail: Workforce management software that helps you spend less time on schedules and timesheets and more time growing sales.
• Hospitality: Workforce management software that allows you to easily manage your teams and keep labor costs under control in the hospitality industry.
• Manufacturing & Logistics: Workforce management software that helps you match your staffing to demand to meet orders and budget in the manufacturing and logistics industry
• Security: Scheduling software that enables you to schedule security teams across multiple sites with full visibility.
• All Industries: Deputy’s software fits any industry, and their website offers resources to help businesses of all industries understand how their software can help them achieve their goals.

Deputy’s workforce management software is tailored to fit the needs of various industries and business sizes, from healthcare to security and from small businesses to large enterprises.

By streamlining scheduling, time and attendance tracking, leave management, performance tracking, and payroll integration, Deputy’s software can help businesses of all types save time, reduce errors, and improve compliance, ultimately leading to better business outcomes.

Deputy Review: Benefits of Deputy

Here are some of the benefits of using Deputy for workforce management:

Streamlined scheduling

With Deputy’s scheduling tools, managers can quickly and easily create schedules for their employees, saving time and reducing errors. Deputy’s drag-and-drop interface and scheduling templates make it easy to create schedules, and managers can use bulk scheduling to quickly schedule multiple employees at once.

Once schedules are created, they can be published to employees through the Deputy mobile app or desktop platform, ensuring that employees always know when they are working. Overall, Deputy’s scheduling tools simplify the scheduling process and ensure that employees are always informed about their schedules, which can help reduce scheduling conflicts and improve overall productivity.

Time and attendance tracking

Deputy offers robust time and attendance tracking features that allow managers to track employee hours, breaks, and other important data. This information can be accessed through the Deputy platform, making it easy for managers to ensure that employees are following company policies and that payroll data is accurate.

Deputy can also help with compliance by tracking employee breaks and ensuring that they are taking the required amount of time off. Overall, Deputy’s time and attendance tracking features can help improve payroll accuracy and compliance, which can save time and money for businesses.

Deputy Review: Leave management

Deputy’s leave management tools allow employees to easily request time off through the platform, which can be approved or denied by their managers. Managers can quickly review employee requests and manage leave balances, ensuring that the right number of employees are scheduled for a given shift or period.

This streamlines the leave management process and reduces the administrative burden on managers. Additionally, Deputy can help reduce conflicts by allowing employees to see when their colleagues are taking time off and plan accordingly. Overall, Deputy’s leave management tools simplify the process of requesting and approving leave, which can improve scheduling and reduce administrative burdens.

Performance tracking

Deputy’s performance tracking tools enable managers to track employee productivity, attendance, and other key metrics. This data can help identify areas where employees may need additional training or support, as well as areas where they excel. Managers can use this information to optimize scheduling, ensuring that the right employees are assigned to the right tasks and that workload is balanced across the team.

By tracking performance metrics, Deputy can also help identify trends and patterns over time, allowing managers to make data-driven decisions that can improve workforce productivity and engagement. Overall, Deputy’s performance tracking tools can help businesses identify areas for improvement and optimize scheduling for better outcomes.

Mobile app and desktop platform

Deputy offers both a mobile app and a desktop platform, which makes it easy for managers and employees to access the platform from anywhere. The mobile app is available for both iOS and Android devices, and it allows employees to clock in and out, view schedules, and communicate with their managers. Managers can also use the app to manage schedules, approve time off requests, and track employee performance.

The desktop platform offers additional features and functionality, including more robust reporting and analytics tools, as well as the ability to manage schedules and employee data in bulk. It also offers a more comprehensive view of workforce data, making it easier for managers to identify trends and patterns across the team.

Deputy Review: Payroll integration

Deputy integrates with a number of popular payroll providers, including ADP, Gusto, and QuickBooks, among others. This integration streamlines the payroll process by automatically transferring time and attendance data from Deputy to the payroll provider, eliminating the need for manual data entry and reducing the risk of errors.

By integrating with payroll providers, Deputy can also help ensure compliance with labor laws and regulations. For example, the platform can automatically calculate overtime and other pay rates based on local labor laws, which can help ensure that employees are paid accurately and fairly.

Customizable templates

Deputy’s customizable templates allow businesses to create and share schedules, reports, and other documents in a consistent and professional manner. This can help businesses save time and effort, as well as maintain a professional image. Templates can be tailored to fit a company’s unique needs and can include logos, branding, and other customizations.

Deputy Review: Communication tools

Deputy’s communication tools enable managers and employees to communicate and collaborate effectively. Managers can send messages, share documents, and receive notifications through the platform’s mobile app or desktop platform.

This makes it easy for teams to stay connected and up-to-date on important projects and tasks. Additionally, Deputy’s communication tools allow for efficient communication, reducing the need for time-consuming in-person meetings or phone calls.

Deputy Review: Deputy Features

here are explanations of some of the key features of a Deputy:

Deputy Review: Auto scheduling

Deputy’s auto-scheduling feature is designed to simplify the scheduling process for managers by automatically creating schedules based on demand forecasting. This feature helps save time for managers, as they don’t need to spend hours manually creating schedules.

It also ensures that the schedules are optimized for business needs, as the system uses data to determine the best schedule for the business. Additionally, this feature can help reduce labor costs by avoiding overstaffing during slow periods and understaffing during peak periods.

Break planning compliance

The break planning compliance feature in Deputy helps managers ensure that their schedules are in compliance with labor laws regarding breaks and meal periods. It allows managers to set up break rules and policies in advance, so they can automatically allocate breaks and avoid scheduling conflicts. By using this feature, businesses can avoid fines for non-compliance and ensure that their employees are getting the required breaks and meal periods.

Demand forecasting

Demand forecasting is a feature in Deputy that uses historical data, sales trends, and other factors to predict future staffing needs. This helps managers to schedule the right number of employees at the right times, which can help to optimize labor costs and ensure that the business is adequately staffed. By using demand forecasting, businesses can avoid understaffing, which can result in poor customer service and lost revenue, or overstaffing, which can lead to unnecessary labor costs.

Employee engagement

Deputy’s employee engagement tools provide several ways for managers to connect with their team and foster a positive workplace culture. The communication features, such as messaging and document sharing, make it easy for managers and employees to stay in touch and collaborate on important projects. This helps improve communication and ensure that everyone is on the same page.

The performance tracking tools enable managers to track employee productivity, attendance, and other key metrics. This helps identify areas for improvement and optimize scheduling, leading to a more efficient and effective workforce. By tracking employee performance and providing regular feedback, managers can help employees grow and develop their skills, leading to increased job satisfaction and retention.

Fair workweek compliance

Deputy’s fair workweek compliance feature helps businesses comply with fair workweek laws by providing advanced scheduling and notice to employees. This feature ensures that employers provide employees with the required notice of their schedules, reducing the risk of non-compliance penalties and improving employee satisfaction.

The feature allows for easy communication between managers and employees to adjust schedules as necessary, ensuring that both parties are able to work together to meet business needs while still adhering to fair workweek requirements.

Deputy Review: Integrations

Deputy offers integrations with many popular payroll, accounting, and HR systems, including ADP, QuickBooks, Xero, Gusto, and BambooHR. This integration capability allows businesses to eliminate the need for manual data entry and reduces the risk of errors in their financial and HR processes. By syncing data across platforms, businesses can ensure that employee information is accurate and up-to-date, and streamline their administrative tasks.

Labor law compliance

Deputy’s labor law compliance feature helps businesses stay compliant with labor laws related to scheduling, overtime, breaks, and other requirements. This feature includes automated scheduling to ensure fair workweek compliance, as well as time and attendance tracking to ensure compliance with overtime laws. Additionally, Deputy provides real-time visibility into labor costs and compliance, which helps businesses identify and address potential issues before they become problems.

Deputy Review: Leave management

Deputy’s leave management feature offers a centralized system for requesting and approving time off, simplifying the process for both employees and managers. It allows employees to submit leave requests directly through the Deputy platform, and managers can review and approve those requests with just a few clicks. This feature also allows managers to set and enforce leave policies, ensuring that employees are taking time off in accordance with company policies and labor laws.

Mobile app

Deputy’s mobile app provides employees with the flexibility to access their work schedules and communicate with their team while on the go. The app enables employees to clock in and out, view their shifts and schedules, request time off, and receive shift change notifications.

This feature allows employees to stay connected with their team and stay on top of their work even when they’re not in the workplace. The mobile app also provides managers with real-time visibility into employee attendance and time-off requests, helping them to make informed decisions about scheduling and staffing needs.

Performance management

Deputy is a workforce management software that provides various tools for tracking employee performance and productivity. With Deputy’s performance tracking tools, managers can monitor attendance, track time off requests, view real-time updates of employee schedules, and identify potential scheduling conflicts.

The software can generate reports that help managers analyze employee performance data over time, identify trends and patterns, and make informed decisions about scheduling and staffing.

Deputy Review: Scheduling

Deputy provides various scheduling tools that enable managers to create and publish schedules quickly and easily. With Deputy’s scheduling tools, managers can create templates for frequently used schedules, which can be reused and edited as needed. The software also features drag-and-drop functionality, which allows managers to quickly assign shifts to employees, and make changes to the schedule in real-time.

Deputy’s scheduling tools also include features that help managers optimize their scheduling, such as shift-swapping, shift-trading, and overtime management. These features allow employees to swap shifts or request time off, while ensuring that the schedule remains fully staffed and that overtime is managed effectively.

Deputy Review: Shift planning

Deputy’s shift planning and assignment feature allows managers to plan and assign shifts to employees based on their skills, availability, and preferences. With this feature, managers can ensure that the right employees are scheduled for the right times and tasks, which can help improve overall productivity and customer satisfaction.

Deputy’s shift planning and assignment feature also includes tools that help managers optimize their scheduling, such as automatic scheduling based on employee availability and skills, and schedule recommendations based on historical data and trends. This can help managers create more efficient schedules and reduce the time required for manual scheduling tasks.

Deputy Review: Shift swapping

Deputy’s shift swapping feature allows employees to request and trade shifts with their colleagues, which can help improve scheduling flexibility and reduce conflicts. With this feature, employees can request to swap shifts with their colleagues, and managers can approve or deny the requests based on the availability and skills of the employees.

Deputy’s shift swapping feature also includes tools that help managers monitor and manage shift swaps, such as notifications for pending requests, automatic scheduling adjustments, and shift approval policies. This can help ensure that shift swaps are managed effectively and that the schedule remains fully staffed.

Smart scheduling

Deputy’s scheduling optimization feature uses data and algorithms to optimize schedules for business needs, employee availability, and other factors. This feature takes into account various factors, such as employee availability, skill sets, preferences, labor laws, and business requirements, to create the most efficient and effective schedule.

The scheduling optimization feature uses historical data and trends to generate schedule recommendations, which can help managers save time and reduce scheduling errors. The feature can also help managers identify potential scheduling conflicts and make adjustments to the schedule in real time.

Task management

Deputy’s task management tools allow managers to assign and track tasks, ensuring that employees are working on the right projects and deadlines are met. With this feature, managers can create and assign tasks to employees, set deadlines, and monitor progress.

Deputy’s task management tools also include features that help managers prioritize tasks and ensure that the most important tasks are completed first. This can help businesses improve efficiency and productivity, and reduce the risk of missed deadlines or incomplete projects.

Deputy Review: Time clock app

Deputy’s time clock app allows employees to clock in and out using their mobile devices, reducing the need for manual time tracking and improving accuracy. With the time clock app, employees can use their smartphones or tablets to clock in and out, which automatically records their time and attendance data.

The time clock app also includes features that help businesses ensure that employees are accurately recording their time, such as facial recognition technology, GPS tracking, and geofencing. These features can help businesses prevent time theft and reduce the risk of inaccurate time tracking.

Deputy Review: Time tracking

Deputy’s time tracking tools allow managers to track employee time and attendance, including breaks, overtime, and paid time off. With this feature, managers can monitor employee attendance and ensure that employees are accurately recording their time.

Deputy’s time tracking tools also include features that help businesses ensure compliance with labor laws and regulations. This includes automatic calculation of overtime and other pay rates, and the ability to set up and manage policies for paid time off, sick leave, and other types of leave.

Workplace communication

Deputy’s communication tools, including messaging and document sharing, make it easy for managers and employees to stay in touch and collaborate on important projects. With this feature, managers and employees can communicate with each other in real time and share documents and information quickly and easily.

Deputy’s communication tools also include features that help businesses ensure that their communication is secure and compliant with privacy laws and regulations. For example, businesses can set up permission levels and access controls to ensure that sensitive information is only accessible by authorized personnel.

Deputy Review: Conclusion

Deputy is a comprehensive workforce management software that offers various features, including scheduling, time and attendance tracking, task management, communication tools, and more. The platform is suitable for businesses of all sizes and industries, with different pricing plans to cater to specific needs. The scheduling plan and time and attendance plan both cost $3.50 per user per month, while the premium plan costs $4.90 per user per month (billed monthly) or $4.20 per user per month (billed annually).

The enterprise plan offers custom pricing and advanced features such as single sign-on, custom implementation, advanced reporting and analytics, and dedicated enterprise support. All plans come with a free trial period, allowing businesses to test out the software before committing to a subscription. Overall, Deputy can help businesses streamline their workforce management processes and improve efficiency.