Paymo Review, Features, Pricing, Services & More.
Paymo is a project management software that helps individuals and businesses track time, manage tasks, and handle finances in a single platform. Its features include time tracking, invoicing, project management, team collaboration, resource planning, and reporting.With Paymo, users can streamline their workflows, improve productivity, and manage complex projects with ease.
Paymo Review: Paymo is a project management software and time-tracking software designed for small to medium-sized businesses and freelancers. It allows users to manage tasks, track time spent on projects, collaborate with team members, create invoices, and manage expenses.
Paymo offers various features, such as project and task management, time tracking, team collaboration, reporting and analytics, and invoicing and billing. It also integrates with various third-party applications, including Dropbox, Google Drive, and Slack. Paymo is available as a web application and as a mobile app for iOS and Android devices.
Paymo Review: Is Paymo Only For a Time Management Software?
No, Paymo is not only a time management software. While Paymo offers robust time-tracking features, it also provides a complete project management solution. With Paymo, users can manage projects and tasks, collaborate with team members, and track their progress toward project goals.
Paymo also provides features for managing budgets, invoicing clients, and analyzing project data to make better business decisions. Paymo offers integrations with other tools like Google Drive, Dropbox, Slack, and Zapier to streamline workflows and boost productivity. Paymo is a versatile project management tool that combines time tracking with other essential project management features to help businesses and freelancers work more efficiently.
Paymo Review: How Does Paymo Work?
Paymo is a web-based project management and time-tracking software that works by providing users with a set of tools to help them manage their projects, track their time, and collaborate with team members. Here are the steps on how Paymo works:
In Paymo, users can create new projects and define various project details, such as:
- Project name: A unique name that identifies the project.
- Project description: A brief summary of the project, including its scope, goals, and objectives.
- Client: The name of the client or organization that the project is being created for.
- Budget: The estimated budget for the project.
- Deadline: The date by which the project should be completed.
- Team members: The people who will be working on the project, including their roles and responsibilities.
By defining these project details, users can create a clear roadmap for the project and ensure that everyone involved has a shared understanding of the project’s objectives, scope, and timeline. This can help to improve project communication, collaboration, and overall success.
In Paymo, users can create tasks within projects and define various task details, such as:
- Task name: A unique name that identifies the task.
- Task description: A brief summary of the task, including its objectives and requirements.
- Deadline: The date by which the task should be completed.
- Assigned team member: The person who is responsible for completing the task.
- Task status: The current status of the task, such as “not started,” “in progress,” or “completed.”
By defining these task details, users can create a clear plan for completing the project and ensure that everyone involved understands their roles and responsibilities. Paymo also provides a task progress tracking feature that allows users to see the status of all tasks in real-time, including their progress, time spent, and any comments or notes added to the task. This can help to improve project transparency, collaboration, and overall success.
Users can track the time spent on tasks manually or by using a built-in timer. They can also assign time entries to specific tasks and projects, add notes, and set billable rates. Here’s how it works:
- Time tracking: Users can track the time they spend on tasks manually by entering the start and end times or by using a built-in timer. The timer allows users to start and stop tracking time with a single click, making it easy to track time accurately and efficiently.
- Time entries: Each time entry can be assigned to a specific task and project, making it easy to track the time spent on each task and project. Users can also add notes to time entries to provide additional context or information.
- Billable rates: Users can set billable rates for each team member and task, allowing them to calculate project costs accurately. Paymo also supports multiple currencies, making it easy to bill clients in their preferred currency.
- Reporting: Users can generate reports that show the total time spent on each task and project, billable and non-billable time, and other key metrics. These reports can help users understand how much time they’re spending on each project, identify areas for improvement, and make data-driven decisions.
Paymo’s time tracking features provide users with a powerful tool for tracking time accurately, improving project transparency, and billing clients effectively.
Paymo Review: Collaboration
Yes, that’s correct. Paymo provides collaboration features that help team members communicate and work together more efficiently. Here are some of the collaboration features in Paymo:
- Team messaging: Users can communicate with team members in real-time through Paymo’s built-in messaging feature. They can create channels for specific projects or topics, send direct messages, and share files.
- File sharing: Users can upload and share files with team members within Paymo. They can also set permissions to control who can access and edit the files.
- Project Comments: Users can leave comments on tasks, projects, and time entries to provide feedback or ask questions. This helps to keep all project-related communication in one place and makes it easier to collaborate effectively.
- Activity stream: Paymo’s activity stream provides a real-time feed of all project-related activity, including task updates, time entries, comments, and file uploads. This helps team members stay up-to-date with project progress and collaborate more effectively.
By providing these collaboration features, Paymo makes it easier for team members to work together, share information, and communicate effectively. This can help to improve project outcomes, reduce misunderstandings, and enhance overall productivity.
Paymo Review: Invoicing
Paymo is a project management software that offers users the ability to create invoices for their clients based on various factors such as billable time, expenses, or project milestones. This feature allows businesses to streamline their billing process and get paid more efficiently for their work.
To create an invoice in Paymo, users can select the client they want to bill and choose the project and tasks they want to include in the invoice. They can then add any billable time or expenses, set the invoice due date, and customize the invoice with their branding and logo. Users can also include project milestones, such as the completion of a specific task or the delivery of a project phase, to trigger invoice creation automatically.
Once the invoice is created, users can preview and edit it as needed before sending it to the client for payment. Paymo also offers integration with popular payment gateways such as PayPal and Stripe, allowing clients to pay invoices online.
Paymo Review: Integrations
Paymo offers integrations with various third-party tools to streamline workflows and enhance productivity. Some of the popular integrations include Google Drive, Dropbox, Slack, and Zapier.
With the Google Drive and Dropbox integrations, users can easily attach files and documents to their projects and tasks in Paymo, eliminating the need to switch between different applications. This makes it easier to keep all project-related files in one central location and collaborate with team members more effectively.
The Slack integration allows users to receive real-time notifications on project updates and task assignments, helping to keep everyone on the same page and ensuring that important deadlines are met.
Paymo Review: Paymo Advantages
Advantages of Using Paymo for Time Management:
Time tracking accuracy:
Paymo offers detailed time tracking by project, task, and team member, which ensures that time spent on each task is accurately recorded. This level of detail allows project managers to monitor the progress of each task and ensures that time is accurately billed to clients.
Paymo’s time tracking feature allows team members to easily record the time spent on each task using a timer or manual input. They can also add notes and attach files to each time entry, providing additional context for each task.
Project managers can then review and approve time entries before billing clients. This helps to ensure that all billable time is accurately recorded and eliminates the risk of underbilling or overbilling clients.
Easy time tracking:
Paymo’s time tracking tools are designed to be user-friendly and accessible from anywhere, including desktop and mobile devices. This makes it easy for team members to track their time on the go, even when they are not in the office.
Paymo’s desktop and mobile apps are designed to be intuitive and easy to use, allowing team members to quickly start and stop timers, enter time manually, or edit existing time entries. The mobile app is particularly useful for remote teams or team members who are frequently on the go, as they can easily track their time from their mobile device, whether they are at a client site, traveling, or working from home.
Furthermore, Paymo’s time tracking tools offer features such as idle time detection, which automatically pauses the timer when no activity is detected, ensuring that time is accurately tracked.
Paymo’s productivity reports provide project managers with a detailed breakdown of each team member’s time spent on tasks, along with key metrics such as billable hours, non-billable hours, and overtime. These reports can be generated on a per-project or per-team member basis, allowing project managers to analyze productivity trends and identify areas where improvements can be made.
Integration with project management and invoicing: Paymo integrates with project management and invoicing features, making it easy to track time and bill clients for completed work.
Time off tracking:
Paymo also allows for easy tracking of time off, such as vacation days and sick leave, ensuring that team members are accurately compensated for their time off.
Paymo’s time off tracking feature allows team members to request time off directly within the app. Once a request is submitted, project managers are notified and can approve or deny the request. Approved time off requests is then automatically added to the team member’s time off balance.
Paymo’s time off tracking feature also provides project managers with a comprehensive view of each team member’s time off balance, including accrued time off, used the time off, and remaining time off. This allows project managers to ensure that team members are taking the appropriate amount of time off and are being accurately compensated for their time off.
Paymo Review: Key Features of Paymo
Here is an explanation of each of the features you listed:
It allows businesses to create a list of tasks, assign them to team members, and set priorities and deadlines. Once tasks are assigned, team members can track their progress, update their status, and add comments or attachments.
The task management feature helps businesses stay organized and on top of their project tasks, ensuring that projects are completed on time and within budget. It also provides a clear overview of the project’s progress and identifies any bottlenecks or delays.
Paymo Review: Time Tracking
Paymo’s time tracking feature allows team members to track their time spent on each task, project, or client. It provides detailed reports on the time spent by team members, making it easy for businesses to accurately bill clients based on the hours worked.
This feature also helps businesses monitor project budgets, as they can see how much time is being spent on each task and make adjustments if necessary. Paymo’s time tracking feature is easy to use and can be accessed from anywhere, including desktop and mobile devices, making it convenient for team members to track their time on-the-go.
Planning & Scheduling:
Paymo’s planning and scheduling tools allow businesses to plan and organize their projects by creating project timelines and setting milestones. These tools help businesses to identify the tasks that need to be completed, allocate resources to complete those tasks, and set deadlines for completion.
This helps businesses to keep their projects on track and ensures that everyone is working towards the same goals. With Paymo, businesses can track progress against milestones and identify any potential roadblocks or delays, making it easier to adjust timelines and allocate resources accordingly. This helps businesses to complete their projects on time and within budget.
The Resource Management feature in Paymo helps businesses to manage their resources, including team members, equipment, and materials. It allows businesses to allocate resources to different projects and tasks, making it easier to track availability and utilization.
This feature helps businesses to ensure that resources are being used efficiently and effectively and that projects are completed on time and within budget. With Paymo, businesses can easily track and manage their resources, making it easier to plan and execute projects successfully.
Paymo’s file management feature allows businesses to store and organize all their project files, documents, and other digital assets in a centralized location. This makes it easy for team members to access and collaborate on project files from anywhere and at any time.
With Paymo, businesses can create folders and subfolders to organize files, set permissions to control access to files, and easily search for specific files. This feature helps businesses to save time and increase productivity by reducing the need to search for files across different platforms and applications.
Paymo’s financial management feature helps businesses to manage their finances by tracking project expenses, generating invoices, and tracking payments. This feature allows businesses to easily monitor project costs and expenses, making it easier to manage project budgets and profitability.
It also allows businesses to create and send invoices to clients based on billable hours or fixed project fees, and track payments for each invoice. With Paymo, businesses can easily generate financial reports, view unpaid invoices, and analyze project profitability, making it easier to manage finances and make informed business decisions.
Client & Team Collaboration:
Paymo’s collaboration tools enable businesses to collaborate with clients and team members in real-time, share project updates, and provide feedback. This feature allows businesses to easily communicate with their team members and clients, making it easier to share information and get feedback. With Paymo, businesses can create discussion threads, share project updates, and attach files to messages, making it easier to collaborate on projects.
They can also set permissions to control access to specific projects or tasks and monitor activity streams to track changes and updates in real time. Overall, Paymo’s collaboration tools help businesses to improve communication and collaboration, leading to more efficient and successful project outcomes.
Paymo Review: Customization
Paymo offers a range of customization options that allow businesses to customize project templates, task lists, and workflows to meet their unique needs. This feature allows businesses to tailor Paymo to fit their specific project management requirements, making it easier to manage projects more efficiently.
With Paymo, businesses can create custom project templates, add custom fields to tasks, and create custom workflows to match their existing processes. They can also customize project status labels, project categories, and task priorities to suit their needs. This feature ensures that businesses can manage their projects in a way that works best for them, improving project outcomes and overall productivity.
Paymo offers mobile apps for iOS and Android devices, allowing team members to track time and manage tasks on the go. This feature enables businesses to manage their projects and track time from anywhere, at any time, improving team productivity and efficiency. With Paymo’s mobile apps, team members can track their time, manage their tasks, and view project updates, all from their mobile devices.
They can also receive push notifications for upcoming deadlines and collaborate with team members and clients in real-time. The mobile apps are designed with user experience in mind, making it easy for team members to use the app and manage their work while on the go.
Analytics & Reporting:
Paymo provides detailed analytics and reporting features that allow businesses to track project progress, team productivity, and financial performance. This feature helps businesses make data-driven decisions, improving project outcomes and overall productivity. With Paymo’s analytics and reporting tools, businesses can access real-time data on project status, budget utilization, team productivity, and more.
This allows businesses to identify areas for improvement, optimize project workflows, and make informed decisions about resource allocation. Additionally, Paymo’s financial management features provide detailed reports on project expenses, revenue, and profitability, allowing businesses to track financial performance and make informed decisions about pricing and billing.
Invoicing & Online Payments:
Paymo offers invoicing and online payment options, making it easy for businesses to generate invoices and receive payments from clients. Businesses can create and send invoices based on billable time, expenses, or project milestones, ensuring accurate and timely billing. Paymo’s invoicing features also allow businesses to customize invoices with their branding, include detailed descriptions of services, and track payment status.
Clients can then make payments directly through the invoice using Paymo’s online payment options, including PayPal and credit cards, adding convenience for both businesses and clients. Additionally, businesses can set up automatic reminders for unpaid invoices, reducing the need for manual follow-up and improving cash flow.
Paymo Review: Profitability Tracking
Paymo’s profitability tracking feature allows businesses to track their project expenses and revenue, providing detailed insights into project profitability. This feature helps businesses identify areas where they may be overspending or undercharging clients, and make adjustments to improve project profitability. By tracking project profitability over time, businesses can ensure that their projects are sustainable and financially viable.
Paymo’s profitability tracking feature integrates with other project management and financial management tools, providing a more holistic view of project profitability across the entire organization. Overall, Paymo’s profitability tracking feature helps businesses make data-driven decisions and ensure that their projects are profitable and successful.
Paymo Review: Conclusion
Paymo is a robust project management software that offers a range of tools for personal use, freelancers, small businesses, and medium to large teams. The platform provides unlimited time tracking, invoicing, and task management capabilities, as well as advanced features such as project templates, integrations, and employee scheduling.
Paymo is also highly customizable, allowing users to create task views, generate time reports, and manage their workload efficiently. The pricing is reasonable and starts at $0 per month for the Free plan and goes up to $24.95 per user per month for the Business plan, making it affordable for users of all sizes.
With its user-friendly interface, flexible pricing, and a range of features, Paymo is an excellent choice for anyone looking to streamline their project management and financial workflows.
- User-friendly interface
- Comprehensive project management tools
- Time tracking and invoicing features
- Robust collaboration capabilities
- Customizable project templates
- Integration with third-party tools
- Mobile app for on-the-go management
- Data encryption and secure cloud storage
- Limited customization options for reports and invoices
- Mobile app has limited functionality compared to the web version
- No option for recurring tasks or invoices
- No integrated chat or messaging feature for team communication.
Paymo Review: How Much Does Paymo Cost?
Here’s an overview of the pricing plans for Paymo and their features on an annual basis:
The Free plan offered by Paymo is designed for personal use and is ideal for freelancers and solo entrepreneurs. It includes unlimited time tracking and invoicing capabilities, allowing users to accurately track their time and bill clients accordingly.
The plan also includes basic project management tools such as projects, clients (limited to 3), and tasks (limited to 50). Users can create and organize their tasks into task views and generate static time reports to track their progress. The desktop and mobile apps make it easy to track time on the go, and guest access allows users to collaborate with clients or contractors. This plan is limited to one user only.
Starter Plan ($49.50/user/year):
The Starter plan in Paymo is priced at $49.50 per user per year, which is equivalent to $4.95 per user per month. It includes everything in the Free plan, such as unlimited time tracking and invoicing, projects, clients (limited to 3), tasks (limited to 50), task views, static time reports, desktop and mobile apps, and guest access.
The Starter plan offers more features, including an increased limit of 6 clients and 300 tasks, project templates, unlimited estimates, and expenses, integrations, in-app tech support, and 25GB of storage. This plan is ideal for freelancers and small businesses that need a more robust set of tools to manage their projects and finances.
Small Office Plan ($99.50/user/year):
The Small Office plan includes everything in the Starter plan, such as unlimited clients, recurring tasks, and 25GB of storage. This plan offers unlimited tasks, a meta Kanban board, live time reports, active timers, proofing and versioning, and 50GB of storage. The Small Office plan is priced at $99.50 per user per year, which is equivalent to $9.95 per user per month.
Business Plan ($207.90/user/year):
The Business plan is the most comprehensive plan offered by Paymo and is designed for medium to large teams. It includes everything in the Small Office plan, such as unlimited clients, tasks, recurring tasks, meta Kanban board, live time reports, active timers, proofing and versioning, and 50GB storage.
The Business plan offers free onboarding and training, employee scheduling and workload management, employee leave management, Gantt charts, portfolio Gantt chart, priority support, online remote assistance, and 500GB storage.
With the Business plan, businesses can manage complex projects and teams with ease, while also having access to advanced features and top-notch support. The Business plan costs $207.90 per user per year, which is equivalent to $20.79 per user per month.
Here’s a breakdown of Paymo’s pricing plans on a monthly basis:
The Free plan offered by Paymo is perfect for individuals who work independently or as freelancers. It provides a basic set of project management tools, including unlimited time tracking and invoicing, projects, clients (limited to 3), and tasks (limited to 50).
Users can create and organize their tasks into task views and generate static time reports to track their progress. The plan also includes desktop and mobile apps, making it easy to track time on-the-go. Guest access allows users to collaborate with clients or contractors. The Free plan is free of charge and limited to one user only.
Starter Plan ($5.95/user/month):
The Starter Plan from Paymo is a great choice for freelancers and small businesses who need a more comprehensive set of project management tools. Priced at $5.95 per user per month, this plan includes everything in the Free plan, such as unlimited time tracking and invoicing, projects, clients (limited to 3), and tasks (limited to 50).
Users can access more features such as an increased limit of 6 clients and 300 tasks, project templates, and unlimited estimates and expenses. The plan also includes integrations with popular tools, such as Zapier, Google Drive, and Slack, to help streamline workflows. In-app tech support ensures that users have the help they need when they need it, and 25GB of storage provides ample space for storing files and documents.
Small Office Plan ($11.95/user/month):
The Small Office Plan offered by Paymo is designed for small teams and departments that require more advanced project management tools than what the Starter plan offers. This plan costs $11.95 per user per month and includes everything in the Starter plan, such as unlimited time tracking, invoicing, projects, clients (previously limited to 6), tasks (previously limited to 300), project templates, unlimited estimates and expenses, integrations, in-app tech support, and 25GB of storage.
Business Plan ($24.95/user/month):
The Business plan from Paymo is the most comprehensive plan and is designed for medium to large teams. It includes everything in the Small Office plan, such as unlimited clients, tasks, recurring tasks, meta Kanban board, live time reports, active timers, proofing and versioning, and 50GB storage.
The Business plan offers free onboarding and training, employee scheduling and workload management, employee leave management, Gantt charts, portfolio Gantt chart, priority support, online remote assistance, and 500GB storage. With the Business plan, businesses can manage complex projects and teams with ease, while also having access to advanced features and top-notch support.
The Business plan is priced at $24.95 per user per month, making it the most expensive plan offered by Paymo. This plan is ideal for businesses that require advanced project management features, such as Gantt charts and employee scheduling, as well as priority support and online remote assistance. The 500GB storage limit ensures that businesses have plenty of space to store their files and documents securely.